Job Description

Position Summary:

The Project Assistant is based in the field and supports an assigned project by providing administrative and clerical support to the project team (Project Manager, Superintendent, etc.).

Job Responsibilities:

• Greets and directs individuals visiting the Project office/site.
• Responsible for project administration activities (Document Control – submittals,
• RFI’s, approval, follow-up, timesheets, expense reports, purchase orders, etc.).
• Distributes drawing and design revisions, bulletins, and other related document to Project manager, Construction Management, Superintendent, etc.
• Completes all project related documentation and deliverables as assigned.
• Assists the Project Manager and/or Construction Manager with resource planning.
• Coordinates with vendors and suppliers (orders and deliveries).
• Maintains and distributes project meeting minutes.
• Assists Superintendent with New Hire paperwork and orientation.
• Responds to or routes routine inquiries from external or internal sources with appropriate correspondence or other messaging.
• Maintains files, databases, and archives relevant records.
• Schedules and coordinates meetings and other project-related activities.
• May manage project expense reporting, office supply inventory, or other routine processes

Job Qualifications:

Education:

• High School; Two years of college or business school preferred.

Experience :

• Five years of related experience.
• Knowledge, Skills, and Abilities.
• Ability to read and interpret documents such as policies and procedure manuals. Ability to write routine reports and correspondence.
• Ability to calculate figures and amounts such as proportions, percentages, areas, circumference, and volume.
• Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Proficient in Procore.
• Working knowledge of Microsoft Project is preferred.
• Ability to operate in a project focused environment.
• Strong communication (verbal and written) and interpersonal skills. Ability to speak Spanish preferred.
• Experience using good judgment and the ability to take decisive action.

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